A Timeline for Booking Entertainment Vendors in CT

Once you’ve had a chance to savor this joyous occasion with your one true love and share the news with those you care about the most in the world, it’s time to kick off the wedding planning process — including booking your entertainment vendors in CT!

The first order of business is to get inspiration from wedding magazines, blogs, Pinterest, and the like. That way, you and your partner can get a clear picture of what you want and don’t want on your big day. Once you have shaped your wedding vision, it’s time to lock in your wedding date. It is recommended to tie the knot at least a year later, so you have ample time to prepare for this once-in-a-lifetime event!

But wait—you’re so excited to get married and start a new chapter with your partner. Surely the wedding can be scheduled a little sooner than that?

Truth be told, there’s a mile-long list of things to take care of — from food and drinks to photography to flowers and rentals. While you might feel impatient now, your future self will thank you for giving yourself breathing room to get everything done. And to further avoid overwhelm, it helps to have a list of priorities to ensure your resources, effort, and time are directed towards the things you and your partner care about most.

If there’s one element engaged couples in CT should never overlook, it’s the entertainment! It’s one of the most integral aspects of your wedding because it has a direct impact on the guest experience. With the right CT wedding DJ, lighting, and photo booth, your loved ones will be able to enjoy the festivities just as you’ve planned.

The key to having great entertainment vendors at your event relies heavily on timing. From booking to execution, here is a general timeline for planning your wedding entertainment so you can avoid unnecessary stress down the line.

12+ months before the wedding

As we all know, there’s no wedding without a venue! Before you can start planning your wedding’s design and entertainment, it is crucial to finalize where you intend to hold the celebrations. Understand the specific needs and limitations of your space so it will be easier to make decisions and book the right vendors later on. Remember that your venue sets the tone for how your event will look and feel!

9 to 12 months before the wedding

Book your Connecticut wedding DJ and coordinate rentals such as lighting equipment, photo booths, and other fixtures no later than 9 months before the day you walk down the aisle. If you plan on hosting your wedding in a busy metro area, it’s wise to take care of this as early as possible so you have a better shot at securing the highly-rated and sought-after entertainment vendors in CT on your list — especially your DJ, who will influence the whole vibe of your wedding reception.

8 to 12 months before the wedding

Purchasing wedding insurance is highly recommended. While the CT entertainment vendors you book for this momentous occasion should already have insurance, it is a smart move for engaged couples in Connecticut to acquire event insurance of their own. This helps to protect against financial loss due to cancellation, no-show vendors, or onsite accidents.

6 months before the wedding

It’s time to begin planning lighting design with a lighting technician! This is your opportunity to discuss the types of lighting you want. Lighting is crucial for enhancing the aesthetics of your venue while also providing functionality for the event and ensuring great photography. By now, you should have already booked your wedding DJ. Since some wedding DJs in Connecticut also offer lighting services, connect with them first to see what’s available. Wedding packages like this are worth considering, as you’ll deal with fewer vendors and may even score better pricing by bundling services.

4 months before the wedding

There’s nothing worse than making it to your wedding reception, only to lose the magic because a tacky song comes on. There are specific songs that are perfect for key moments! Work with your partner to select your ideal tunes for the ceremony processional and recessional, grand entrance to the reception, first dance, family dances, cake cutting, and so on. After narrowing down your choices, consult with your Connecticut wedding DJ to share your curated playlist — as well as the songs you do not want to hear on your big day.

1 month before the wedding

Meet with your CT wedding DJ to finalize all music selections and lighting design enhancements. Discuss any last changes during this time.

1 week before the wedding

You have reached the final stretch! The last thing to do is to provide your CT wedding DJ with the event flow and timeline. You should also provide a pronunciation guide for VIPs you want to be recognized at the program. If you have a planner, they may coordinate with the DJ directly to ensure they have everything need to emcee.

While your actual timeline may vary depending on your location, this is a good framework to follow and allow some flexibility in your planning schedule. If you want a more accurate booking and planning timeline, we’d love to help you map out your game plan! Get in touch with us to kick off the journey to your I do’s!

Let’s Get in Touch

Use our options below to schedule a virtual appointment, check availability or inquire about your wedding or event. You may also call 860-670-4986 or email [email protected].

Collins Entertainment serves Connecticut, Rhode Island, Massachusetts, and New York, NY.

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